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Portrait Booking Policies

  1. I/we authorise the Studio to arrange the photography in accordance with the details above. I/we are satisfied that these details are correct and I/we understand there is a three working day cooling-off period from the date of the signing this contract before the photography is commenced and for any orders placed.

  2. To confirm the booking, a payment of the studio fee is required; which is a $150 non-refundable payment.

  3. All Payments must be made prior to the services and products being provided. If full payment is not provided by the invoice due date, the Studio serves the right to cancel the booking under the cancellation guidelines in line with that due date. 

  4. Cancellation Policy: Amount paid may be credited at the discretion of the Studio if cancellation notice is sent in writing (email or facebook) up to THREE HOURS before the session. Any cancellations after this time will forfeit the voucher/ amount paid.

  5. Cancellation Policy: $150 retainer is non-refundable. Once it is paid, even if in advance notice is given, it is not refundable. The retainer can be credited, as long as cancellation is before time limit stated in Term 4 - for use up to 12 months towards any full-priced package.

  6. Cancellation Policy: Cancellations BEFORE 31 days notice; not including date of cancellation, are entitled to a refund of any amounts paid (excluding the non-refundable retainer). Cancellations AFTER this period are entitled to a FULL CREDIT of services to be used up to 12 months on any full priced package as long as it is within the 3 hour cut off period in Term 4 above.

  7. REBOOKING: Please note that for any credit, a booking of at least 8 weeks in advance is required. No last minute bookings for the credit shall apply and no refunds, extensions on the credit shall apply. The credit, when re-booked cannot be cancelled or rescheduled by the client again.

  8. TIME: Time is set and recorded by the studio's time; ACST (Darwin time). No exceptions shall occur if the time is missed due to phone/ clock error by the client for being late, no-show or cancellation past the deadline.

  9. I/We agree to arrive 10 mins prior to the session commencing, at the correct location as advised in writing to client. If I/We run late, this will reduce the session time, and the photographs supplied. No refunds, rebooking or transfers will be accepted for no-shows, or late arrivals. The session will commence as planned at the agreed time. However, if client does not show 15 minutes into their booked session, the session will be automatically cancelled, and no refund, re-booking or transfer will be granted.

  10. Children must be supervised at all times. The photographer also will not accept any responsibility or liability for any injuries, allergies or medical episodes occurring during the session including any loss of personal items from the session.

  11. The Photographer is not responsible for the cooperativeness, expressions or behaviours of subjects and no complimentary re-shoots apply. This includes eye position, smiling, etc. Other factors that are not under the photographer's control include anything worn by or bought by the client; such as nappy bulkiness and outfit choices. At times, studio outfits may not be appropriate such as fit, it is up to the client to determine if they would like to change.

  12.  Client must give feedback on anything they do not like such as colours, clothing (anything within the control of the photographer) during the session. This means it can be rectified as soon as possible.

  13. If a second backdrop is offered prior to session for the session, this myst still be within the session time. Session time will not be extended. If session time does not allow for another backdrop, no re-shoots, credit, refunds or extensions of time will apply.

  14. Studio reserves the right to publish or use any images for industry competitions or marketing purposes online and in print. If I/We do not wish for images to be used, I/We agree to notify the Studio in writing before this contract is signed. Doing so will forfeit any discounts and full amounts must be paid for.

  15. As the Studio owns the Copyright, I/we agree any additional editing, retouching or addition of filters by any person apart from the photographing studio is not permitted, as this does not reflect the unique style by the photographing studio.

  16. IMAGE USE: For any public use such as newspapers and magazines (Online, TV and in print), credit must be given at all times to the original copyright owner, Georgia Politis. Failure to provide credit will result in an invoice being sent to the publisher of $300 for image use.

  17. I/We agree that the studio falls under weather conditions, safety and health conditions and any condition outside of any control that may hinder the safety of quality of the photographic assignment. I/We agree that the photographer / studio is not responsible for safety, and there may be many things that can affect the session such as crowds, disturbances, animals, time of day (light), weather, or any other matter beyond their control. If deemed not safe or risking quality, general location portrait sessions will be rescheduled in writing. This does not include cancellations made by client. The Studio will serve the right to reschedule. 

  18. The final edited digital files remain the property of the Studio and will be kept on file a period of maximum one year for re-orders. This is not guaranteed. For gallery activation after expiry, a fee of $50 will be payable. I/We must back up our images to one online back up and one physical back up to ensure we do not lose our images in the future.

  19. I/We understand that the studio does not provide any unedited or RAW images. Clients will receive their final delivered images in JPEG format. Selection of edited images is at the Studio's own discretion and this decision is final. Studio will supply a gallery of watermarked images for client to pick which final/s they would like as part of their collection or for any additional images to be purchased. Client may request an in-person meeting to see images without watermarks. All unedited RAWs are deleted once the editing is finalised, as final JPEGs are kept on file only. If I/We wish to purchase any additional images, we must flag this before we make our first selections to avoid any loss. No swap overs shall occur for mistaken selections, once selection is done the selection is final for editing.

  20. Edited images are final and non-negotiable. Editing includes minor skin smoothing, colour correction, exposure and light/ shade correction along with studio's own creative flare. All images that are supplied are final, any additional editing requested after this period will incur an editing fee. Studio does not specialise in certain editing styles - therefore will not alter a person's physical appearance such as taking in a body/ face, nose, or chin, or altering a person in such a way that it no longer looks natural. Studio may not be able to alter newborn or a person's skin if skin has severe acne, blemishing, redness, bruising, or discolouration. Any medical materials will not be edited out such as bandaids, braces or tubing. If this editing is requested, studio can contract an editor for special requests at $50 per image.

  21. The Photographer has the right to a carry out Services and delivery free from violence, verbal abuse, harassment, intimidation and threats of defamation. Additional Products and/or Services not stated in this contract, and not paid for are not complimentary and the Photographer has the right to be remunerated appropriately for additional work not included. The Photographer reserves the right to terminate the session, retain the session fee, archive images and shall have no further liability with respect to this agreement if the Photographer experiences inappropriate, threatening, hostile or offensive behaviour from person(s) at the Client's session, indirect or directly. The Photographer has a legal and moral obligation to report concerns for personal welfare, the welfare of children or other person(s) present at the Client's session.

  22. I/We agree that services and products are non-refundable. The photographer provides their services prior, during and after the photographic assignment, which is included in the quoted price. All products are to be inspected by the client prior to collection. if the product is damaged prior to collection, it will be followed up by the studio with the supplier.

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